No other computer can download these messages from the POP3 mail server after this. This sends a command from Outlook to the POP3 mail server instructing it to delete downloaded messages. When you connect from your third computer, your email messages are downloaded to Outlook and deleted from the server because the Leave a copy of messages on the server check box isn’t selected in the account setup on the third computer. When you connect from your second computer, your email messages are downloaded to Outlook.ģ. When you connect to your POP3 mail server from your first computer, your email messages are downloaded to Outlook.Ģ.

Because the message is no longer on the POP3 mail server, you can’t see it when you connect from another computer.īy changing the settings on your POP3 email account, you can choose whether the messages are removed after they're downloaded.ġ. Make sure your e-mail address is selected, then click Change.By default, when you retrieve new messages from a POP3 email account, the messages are deleted from the POP3 mail server and then saved on the computer that you are using.After making sure your e-mail address is selected, click the Account Settings button to open the settings window.Click the File tab and select the account for your e-mail address if it’s not already chosen.Click OK and click Next> Finish> Close.This may be useful if you’re trying to keep your Webmail box (sort-of) in sync with Outlook without using IMAP, but you shouldn’t choose it if you’re leaving messages on our servers to be backed up. If you check Remove from server when deleted from Deleted Items, the messages will be deleted when you delete them in Outlook. In terms of performance, even using a large number such as 365 days is better than not checking this box. Therefore, we recommend choosing a number of days that’s long enough that you’ll be able to read the messages in your other mail program (or Webmail). If you leave messages on the server forever, it can eventually slow down your mail connections and use up your disk space allowance.

Make other selection choices as appropriate. Mark check box Leave a copy of messages on the server in Delivery option.

In Account Settings window, choose the account you want to set, then choose Change… and click More Settings….

Outlook 365 delete emails from server